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Windows Insiders on the Fast ring can install build 16241 today, which adds numerous evolutionary improvements late in the development cycle.
“We are excited to release Windows 10 Insider Preview Build 16241 for PC to Windows Insiders in the Fast ring,” Microsoft’s Dona Sarkar notes. Ms. Sarkar also notes that Microsoft will hold its second—and final—bug bash for the Fall Creators Update in the second half of July, further indicating that we’re almost done with this version of Windows 10.
Here’s what’s new.
Pin and password recovery. You can now recover your pin and password directly from the lock screen … as long as you’re signing in with a Microsoft account (MSA) or Azure AD Premium (AADP) account. Just click the “Reset password” or ”I forgot my PIN” link.
Acrylic Material improvements. Insiders complained that the Acrylic Material translucency effects were too “noisy,” so Microsoft toned that down in this build.
Task Manager improvements. After adding GPU performance monitoring to Task Manager two or three builds ago, Microsoft has been busy refining the experience. In this build, the multi-engine view—which monitors for the four most active GPU engines—is now the default. Also, Microsoft Edge processes are now clearly labeled in the Processes view.
Mixed Reality improvements. For the zero people who have a Mixed Reality headset, build 16241 offers a number of improvements, none of which matter. Maybe someday, folks.
Delivery Optimization improvements. This might be the most profound improvement in this build: Microsoft is more clearly calling out that Delivery Optimization applies to both Windows Update (cloud)-based and peer-to-peer (P2P) update delivery in Settings, and has made the configuration more granular. As important, there is now a much-requested Activity Monitor so you can see where your updates are coming from: The cloud or from PCs on your home network or the Internet. If you don’t look at anything else, go look at this.
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Ever wish Word had an encyclopedia you could tap, or Excel could generate some dummy numbers? Office add-ins provide this kind of added functionality to Word, Excel, PowerPoint, and other Microsoft Office apps. Here are some of the handiest add-ins you can install for Office 2013 and above to get more out of your office suite.
We previously highlighted Office add-ins and apps for Office 2013 and earlier, but since then Microsoft has renamed “Office Apps” to “Office Add-ins”. Now there are more than a handful of these plugins you can install to enhance Microsoft Office, whether you’re using Office 2013 or 2016, Office Online, or Office on the iPad.
To install any of the plugins below, click on the link. You’ll need to be logged in to your Microsoft account to add it. Then, from your Office program, go to Insert > My Add-ins and select the add-in you want to use. You might have to refresh the screen a couple of times if you recently added it, but once installed you can use the add-in from the Insert menu.
Wikipedia
Word 2013 or later, Excel 2013 or later, Excel Online, Word Online, Excel for iPad, Word for iPad. By Microsoft
The Wikipedia Office add-in puts the reference source in Microsoft Word or Excel so you don’t have to switch windows to look something up. When you go to Insert > My Add-ins and insert the Wikipedia add-in, you can select text in your document or spreadsheet and get Wikipedia search results on the side. If you want to quote Wikipedia in your document, you can just select the content in the side pane and then click to insert it into your file. Great for researchers and students alike.
Random Generator
Excel 2013 or later, Excel Online. By Abilebits
Random Generator is kind of like a Lorem Ipsum for spreadsheets. Instead of generating dummy text, it creates random numbers in Excel, so you can create a spreadsheet mockup without having to create your own data. Select the cells you want to fill and you can choose between adding integers, real numbers, dates, or random Boolean (true or false) entries.
Translator
Word 2013 or later, Word Online, Word for iPad. By Microsoft
The Translator add-in for Office does as you would expect: translate a selection of text from your document into a different language. Use it as a reading aid or insert the translation into your document with a click. It works with: English, العربية, български, Català, čeština, dansk, Deutsch, Ελληνικά, español, eesti, euskara, suomi, français, galego, עברית, हिंदी, hrvatski, magyar, Bahasa Indonesia, italiano, 日本語, Қазақ, 한국어, lietuvių, latviešu, Bahasa Melayu, norsk (bokmål), Nederlands, polski, português, română, русский, slovenčina, slovenščina, srpski, svenska, ไทย, Türkçe, українська, Tiếng Việt, 中文
Search the Web
PowerPoint 2013 or later, Excel 2013 or later, Word 2013 or later, Excel Online By The App Refinery
Don’t leave your document to search for something online. With theSearch the Web add-in you can Google directly in the Office app. Open the add-in pane and select a phrase to Google it. Clicking on one of the search results will open a browser window with that web page.
People Graph
Excel 2013 or later, Excel Online, Excel for iPad. By Microsoft
If you work with data like consumer surveys or polls or other people-based stats, People Graph can help you turn that data into nice looking charts. Select your data, choose your chart type, theme, and shapes, and get a simple infographic in your spreadsheet that communicates better than raw numbers.
There are lots of other add-ins in the Office Store. Many of them are specific to the company that developed it. There’s a MailChimp add-in for creating email campaigns in Word, for example, and a DocuSign add-infor signing documents in Outlook. Some, like Boomerang for Outlook andFindTime for Outlook look promising, but seem to require a company or university account. Others, like AP Stylebook for Word and Gantt Chart for Excel aren’t free but still look useful. The add-ins above, however, might be handy for most people who work with Microsoft Office. If you need a specific add-in, you can find more at the Office Store.
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Microsoft Word is easily the biggest, most popular word processing program available, but it does a lot more than just edit text and TPS reports. If you’ve been telling yourself that you’ll finally learn Word’s ins and outs, now’s the time to actually learn how to edit styles, add a table of contents, and more.
This post is the first part of Microsoft Office Week, a series at Lifehacker where we offer tips to get started with or master Microsoft Office. Want more? Be sure to keep an eye on the Office Week tag page throughout the week.
Get Up and Running with Word Quickly
Of all of the Microsoft Office programs, Microsoft Word is probably the simplest from a user interface perspective. If you’ve ever used a word processing program in your life, you’ll recognize the menus for opening and creating files in the top left corner. The larger menu that runs across the top of the document Microsoft refers to as the “ribbon.” The ribbon has all the formatting tools you’ll need, as well as a few contextual commands that change depending on which tab you’re on.
How to Do the Most Common, Essential Tasks in Microsoft Word
Of course, everyone’s needs are a little different, but considering most people use Office in an office setting, we’re willing to bet you’ll need to do things like edit styles, compare two documents, prepare a table of contents, and more.Let’s go ahead and cover some of those common tasks.
How to Apply and Edit Styles
A style in Word is a preset formatting for your document. This is what the document looks like, so it includes the font, font size, paragraph style, and so on. Creating or changing a style makes it possible to alter the look of a document all at once so you don’t need to go through and highlight individual sections and make specific changes. You can do things like set a universal heading style,or change what the default bulleted list looks like.
For example, if you’re working on a book, you might get a list of style guidelines from a publisher. Or if you’re working on weekly interoffice memos, a style is an easy to way to create a format guideline so every one you make looks the same way every time. Plus, you get the flexibility to change styles at any time, so if one department likes their memos one way, but your boss prefers a different style, you don’t have to change a bunch of formatting every time you open a new document.
To apply a style, make sure you’re on the Home tab, select a block of text in a document that you want to alter, and then click the Style menu in the ribbon. For example, if you want to make a heading in the middle of a block of text, you’d select the text you want as a heading, then click Styles > Heading 1. It’s as easy as that.
Making your own specific styles is pretty easy too. This is useful when you’re writing something consistently, like a newsletter or a book, and want a specific set of rules you can easily apply to a document as a whole. For example, you might want to change the font size of the default heading option, or change how creating a list works. Here’s how to do it:
From the Home tab, click on Styles Pane.
Click New Style or select the style you’d like to edit.
You’ll get a pop up window to edit a number of parameters here, including type, basis, and formatting. Click through the options you want to change.
If you’re confused about what each term means, don’t worry, it’s pretty straightforward. Paragraph styles determine the look of the text on a paragraph level. When you apply this style, it’ll change the whole paragraph. Character styles determine the look on a character level, so you can make one word stand out. Table styles alter the look of tables, like the header row or how the grid lines work. Finally, list styles alter the look of a list, such as bulleted lists or a number scheme.
How to Add a Table of Contents to the Beginning of a Document
If you’re working with a big document, a table of contents adds quick navigation. Thankfully, creating a table of contents in Word is easy and it’ll update itself automatically as you add more to the document.
Word’s automatic table of contents generator takes each heading you add to a document, and then creates the table of contents based on that. If you plan on creating a table of contents, make sure you style each of your section titles with a heading.
Click an empty paragraph where you want to insert the table of contents.
Click the References tab.
Click Table of Contents and then select the appearance you want to use.
That’s it. Word automatically updates that table of contents any time you add or alter a header.
How to Compare and Merge Two Documents
If you have two versions of a document, whether it’s because someone did edits in their own copy, a cloud backup failed, or if you’re just trying to hash out what exactly changed between two versions of the same thing, you’ll need to use the compare and combine functions.
If you just want to see what changes exist between two documents, you can compare them. Here’s how to compare two documents:
Open one of the two documents you want to compare.
Click Tools > Track Changes > Compare Documents.
Pick your original document and revised document files.
Type in a name under “Label changes with” text field so you can tell the difference between the two documents. This way, Word will add a note telling you where each change comes from.
Combining a document works the same way, but the end result is a single document that merges the contents of both documents together so everything that’s the same is overwritten:
Open one of the two documents you want to combine.
Click Tools > Merge Documents.
Pick your original document and revised document files.
When the documents are merged, the differences between the two are highlighted. From here, you can go in and pick what you want to keep in the final version.
How to Format a Document Properly with Tab Stops and Indents
If you’re the type who formats a document by pressing spacebar or tab a bunch of times, it’s time to learn how to do it the right way: Using indents and tab stops. The video above shows off how tabs and indents work so it’s easy to understand, but let’s just sum up what the two terms actually mean.
Tab stops: A tab stop is the location a cursor stops after the tab key is pressed. In Word, it’s a way to easily align text. When you click the ruler in Word, a tab stop appears as a little curved arrow. When you tap the tab key, the cursor and text will jump to that arrow. If you add in multiple tab stops, you can make it so you can format text by simply tapping the tab key a couple of times to get it in place and perfectly lined up.
Indents: As the name suggests, indents determine the distance of the paragraph from the left or right margin. On the ruler, you’ll see two triangles that adjust the indentation. You can click either triangle and move it to change the indentation. The top triangle adjusts the indentation of the first line of a paragraph. The bottom triangle adjusts the indentation for subsequent lines (aka the hanging indent) in the paragraph. You can also click on the square below them to move both at the same time.
Learning how to use these indents and tab stops can make creating a document like a resume or academic paper a lot easier.
How to Add Citations and References
Academic papers are a beast to write, but Word makes creating bibliographies and citations super easy. Once you’ve created a new document and you’re writing that paper, you can add a citation with just a few clicks.
Click the Reference tab.
Click the Dropdown arrow next to Bibliography style and select the style you’re using for that paper.
Click the end of a sentence or phrase where you want to add the citation.
Click Insert Citation. In the Create New Source box, enter in all the info you need.
Once you enter a citation once, you can add additional citations from the same text by selecting a sentence, then clicking the Citations box and selecting the reference you want to insert. When you’re all done, click the Bibliography button and select either Bibliography or Works Cited to automatically generate the reference page for your paper.
The Best New Features in Word 2016
Word 2016 is a word processor—that means it doesn’t have to make giant, revolutionary leaps over its previous versions. However, Word 2016 does have a few improvements worth noting:
You can search the ribbon: In Windows, above the ribbon, you’ll see a “Tell me what you want to do” box. Here, you can type in any question you have and Word will tell you how to do it. For example, you can ask it how to insert a picture, how to format text in a specific way, or how to create lists. It’s basically a boring version of Clippyfor the 21st century. For whatever reason, this isn’t included in the Mac version.
You can see collaborators edits in real time like in Google Docs: You’ve been able to work on Word documents as a team for a while, but Word 2016 adds in live edits, so you’ll see other people’s notes and updates instantly.
Smart lookup makes research a little easier: Word is now a little more connected to the web than it used to be. In Word 2016, you can right-click a word, then select “Smart Lookup” from the menu to look up a word’s definition, the related Wikipedia article, and top search results from Bing.
Other than those minor improvements, if you’ve used older versions of Word you’ll be right at home in Word 2016 within minutes.
Work Faster in Word with These Keyboard Shortcuts
Microsoft has full lists of every keyboard shortcut in Word for Windowsand Word for Mac that are worth bookmarking,, but let’srun through some of the big ones you’re likely to use every day, and a few specific to word that are really useful:
CTRL+N/CTRL+O/CTRL+S: Create, Open, and Save a document.
CTRL+X/CTRL+C/CTRL+V: Cut, Copy, Paste
CTRL+B/CTRL+I: Bold, Italic
CTRL+A: Select All
CTRL+Z: Undo
CTRL+K: Insert a hyperlink
CTRL+P: Print a document
CTRL+H: Open Find and Replace
Shift+F3: Toggle Capitalization options
CTRL+SHIFT+C: Copies the formatting for selected text so you can apply it to another set of text with CTRL+Shift+V
CTRL+Shift+N: Applies the normal style to the selected text
Beyond that, Word supports universal text editing keyboard shortcuts likeShift+CTRL+Up/Down arrows to select whole paragraphs. These can make navigating and highlighting text a lot easier, and we’ve got a list of all of them here. If you use Word heavily, get to know these shortcuts, they will make your life better.
Additional Reading for Power Users
Word’s a big program and we can’t cover everything here. Here are a few more guides to help you push the boundaries of what Word’s capable of.
Six tips for better formatting: Formatting is a big deal in MS Word, and if you want to get better at skills like showing hidden characters, dealing with sections, and more, this post should help.
Select all text with the same formatting: This hidden little menu in the ribbon lets you select blocks of text based on its formatting.
Everything you need to know about collaboration: Collaboration is a big part of Word. From tracking changes to learning how to use markup, this post covers everything you need to know about working on documents as a group.
Create your own keyboard shortcuts: Word has a ton of keyboard shortcuts as it is, but if you want more, you can make your own.
Word might just look like a boring old text editor at a glance, but as you can see, it’s a lot more complex than most people give it credit for. Mastering it can take a long time, but once you have the basics and understand what’s possible in Word, you’ll be well on your way to being a Microsoft Word ninja.
